Counter Threat Solutions
  • 17-Aug-2018 to 19-Oct-2018 (EST)
  • McLean, VA, USA
  • Full Time

Executive Assistant/Secretary 

Do you want to be part of a highly specialized, dynamic team?

CTS is currently looking for experienced Executive Administrative professionals to provide mission support within the Mission Directorates of the ODNI.

A successful candidate will:

  • Provide oversight for the daily activities of the office including performance direction of, if assigned, one or more administrative assistants and can train new members on process and procedures for requirements.
  • Review all incoming correspondence and monitor Lotus Notes for items requiring immediate attention or action, compose correspondence, monitor external/internal communications, address communications in an expeditious manner and bring critical issues to the Sponsor being supported.
  • Manage calendars, phone/e-mail, travel, and contacts. Create, maintain and update all charts, lists and calendars as well as reporting travel schedules and attendance for the office.
  • Maintain a schedule of appointments for manager(s) or office; opens, sorts and distributes incoming mail, newspapers, faxes and other documents.
  • Coordinate and/or participate in the scheduling, organizing, and execution of meetings and events.
  • Maintain and reconcile accounting records, processes travel, training, and POV vouchers. Assists with the general travel information.
  • Pass and receive clearances and prepares access lists as necessary, and assists in the transportation of material and people.
  • Maintain an efficient office environment, to include ordering supplies and arranging for repair of equipment.
  • Prepare weekly status reports of action items and completion of tasks related to the execution of a program, process, or transaction.
  • Track overall project spending, maintain tracking records and filing systems, and create/format documents.
  • Provide back up support and assistance to office support positions and functions, as required.

Must Haves:

  • TS/SCI with Polygraph
  • Five years' experience as an Executive Assistant or senior Administrative Assistant providing support to administrative operations and/or at least three years' experience with ODNI or an IC organization as an Executive Assistant.
  • Ability to obtain working knowledge of Agency and/or IC regulations, policies, practices, and procedures.
  • Thorough knowledge in the use of MS Office Suite applications, the Internet, and other internal applications necessary to complete routine and moderately complex tasks.
  • Analytical skills sufficient to assess moderately complex information from multiple sources and draw logical conclusions.
  • Strong interpersonal skills to maintain effective working relationships with team and customers.
  • Strong oral and written communication skills
  • Ability to perform as a focal point for a program or process.
  • Ability to manage own activities and office workflow under tight deadlines.
  • Ability to efficiently and rapidly store and retrieve information using filing and tracking systems

Nice to Haves:

  • Professional Certification on formal training/education in the field of the position.
  • Analytic ability to evaluate HR data, resolves inconsistencies, and proposes innovative solutions to challenging problems.
  • Ability to learn and research Agency regulations, policies, and procedures.


About Counter Threat Solutions (CTS): CTS is a Woman-Owned Service Disabled Veteran Owned Small Business (SDVOSB) consultancy to the Federal government with a focus on the Intelligence and Defense communities. We provide mission-savvy subject matter experts and deliver innovative solutions to our clients. As such, we seek people passionate about their career specialty and reward our team members with competitive pay and a comprehensive benefits package that includes 100% paid medical, dental and vision care premiums; a retirement plan with company  match and immediate vesting; a generous annual training/tuition allowance; 6 weeks total paid time off; and performance-based merit increases and incentives. Our philosophy is simple: treat employees right, maximize job satisfaction, share the success. If you share our values, we invite you to join our dynamic, growing team. CTS is an Equal Opportunity Employer. 

Counter Threat Solutions
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